If you work in an office, chances are that you have a copy machine around. Copy machines have long been an office necessity, and today’s versions are even more valuable because they do so much more than just make copies.
Of course, most office copiers still do copying as their main job. Depending on the size of an office, a copier might print thousands of copies a day. The versatility of newer copier machines allows them to print lots of different things, including brochures.
Most office copiers these days come with the ability to also send faxes. Since faxes aren’t as common as they used to be, the expense of a separate fax machine isn’t something most businesses want to spend money on. Having the capability in a copier allows a business to meet the need without the expense.
Most office copiers also function as printers, allowing anyone who is able to hook up to it to print from wherever they are. This can even include people who are in a different location. This also can cut down on equipment costs.
Scanning has largely replaced faxing for most remote document sharing. Having a copier that can scan in documents makes the process of sending important documents elsewhere quick and easy.
Buy or lease
An office copier that has all the functions your business needs can be very expensive, costing several thousands of dollars. Also, with the pace of technological changes, a new copier can be obsolete in just a few years. A more economical option for copiers may be to lease rather than buy. By leasing a copier, you avoid the large capital expenditure and you also get ongoing maintenance and service. Learn more about leasing a copier here. Most lease contracts also allow you to upgrade your copier to a newer version within just a year or two without having to pay anything extra other than a higher monthly leasing fee.